Casual Office Admin Support

DreamWalk | South Yarra, Melbourne VIC
Employment Type: Casual
Hours: Up to 10 hours per week (2 days in-office, ~5 hours per day)
Pay: $35/hour + Superannuation
Availability Required: Tuesday + one other day, OR Friday + one other day (Tuesday or Friday must be one of your days)

About DreamWalk

DreamWalk is an award-winning Melbourne app development agency, founded in 2008 and based in South Yarra. We design and develop iOS and Android apps for startups and businesses — from Coca-Cola and Porsche to ambitious local startups. With 89 No. 1 App Store chart rankings, 100+ Apple features, and an Ethical App Development Charter that guides everything we do, we’re proud to be one of Australia’s most trusted and longest-standing app agencies.

Our team is a laid-back, talented crew of developers, designers and strategists who genuinely enjoy working together. We have Friday afternoon drinks, themed office celebrations, and a Chief Happiness Officer who happens to be the office dog. If you’re the kind of person who brings good energy to a room — you’ll fit right in.

About the Role

We’re looking for a friendly, reliable and proactive Casual Office Admin Support person to join our team. You’ll work alongside our Office Manager (who is on-site Tuesday and Friday every week) to keep the DreamWalk office running smoothly and ensure the team has everything they need to do their best work. This is a hands-on role that’s all about keeping things organised, stocked, and ticking along behind the scenes — so the DreamWalk team can focus on building great apps.

What You’ll Be Doing

Office & Facilities

• Maintain a clean and organised kitchen, storeroom, and breakout areas

• Coordinate with the external cleaning service and monitor their schedule

• Handle general office repairs and maintenance requests

• Ensure supplies like toilet paper, paper towel, hand wash, and dishwashing products are stocked

• Maintain the First Aid kit and assist with safety compliance (e.g. fire extinguisher servicing)

• Keep shared storage spaces tidy and free of personal clutter

• Organise spontaneous office events (e.g. staff farewells, themed celebrations)

• Sell off unused or outdated office equipment

• Prepare framed posters for new app launches and update the office “Wall of Fame”

• Check and action the physical mailbox

Ordering & Inventory

• Order weekly groceries for the office (snacks, milk, drinks, etc.)

• Place monthly orders for kitchen and cleaning supplies

• Manage the coffee subscription and adjust based on usage

• Order and collect paper towel in bulk for the bathroom

• Monitor pantry, fridge, and cleaning stock levels and reorder as needed

• Restock fridge items and keep the kitchen stocked and functional

Staff Support & Culture

• Support the management of onboarding and offboarding processes for staff, including access setup and retrieval

• Support the management of birthday celebrations, including cake orders and setup

• Coordinate Friday afternoon drinks for the team

• Support the coordination of team events annually (including the Christmas party)

• Support staff travel bookings when required

Finance & Administration

• Check and manage the billing inbox, filing invoices appropriately (in Weel and in Google Drive for manual approval/payment by Dan)

• Manage expense processing in Weel, including uploading invoices and categorising expenses

• Perform monthly reconciliation of Weel transactions and follow up on missing invoices

• Send invoice reminders to clients and follow up to confirm payment, escalating to Dan and Sam where required

• Assist leadership with a variety of ad hoc administrative tasks to ensure smooth day-to-day operations

Tech & Device Management

• Track and manage test devices (phones, tablets), ensuring they are returned and charged

• Perform monthly operating system updates on all test devices

• Set up laptops for new starters, including required software and accounts

• Reset and wipe devices for offboarding staff

• Enrol devices in the Kolide security system and monitor any issues flagged

• Maintain internal device tracking spreadsheets and reports

• Coordinate device repairs or replacements as needed

What We’re Looking For

• Friendly, approachable personality — someone the team genuinely enjoys having around

• Highly organised with great attention to detail

• Proactive and self-directed — you see what needs doing and get on with it

• Comfortable working independently and as part of a small, close-knit team

• Reliable and consistent — the team counts on you to keep things running

• Previous experience in office administration, office management, or a similar support role

• Strong communication skills

• Comfortable with basic tech tools (Google Workspace, spreadsheets, etc.)

• Some experience with or willingness to learn basic device management, security tools, and financial admin tools (e.g. Weel)

Perks

• A relaxed, creative work environment in a beautiful South Yarra office

• Friday afternoon drinks with the team

• Daily cuddles from our office dog (Chief Happiness Officer)

• Work alongside a passionate, down-to-earth team building apps for some of Australia’s biggest brands

• Flexible casual arrangement

How to Apply

Think you’d be a great fit? Head to our LinkedIn page and apply to the position here.